Position Summary:
Job Title: Virtual Event Production Intern (Virtual Learning & Government Meetings)

Position Description:
t’s an exciting time to join a rapidly growing small business! Rainmakers Strategic Solutions, LLC, a certified SBA 8(a) and Economically Disadvantaged Women-Owned Small Business (EDWOSB), is expanding capabilities in the government healthcare space to support an expanding portfolio of federal healthcare clients.
We are seeking a Virtual Event Production Intern to support the planning and execution of high-quality virtual and hybrid events, including webinars, trainings, educational sessions, stakeholder meetings, and focus groups. This internship offers hands-on experience in virtual event production, learning design support, and government meetings while working closely with experienced facilitators, and project teams.

The intern will support behind-the-scenes event operations, help ensure smooth session flow, assist with participant experience, and gain practical exposure to professional virtual event production.

Key Responsibilities:

•  Assist event leads in preparing run-of-show documents, agendas and production checklists
• Support speaker and facilitator preparation, including scheduling rehearsals and tech checks
• Help create and send event invitations, reminders, and registration communications
• Draft clear participant-facing materials such as access instructions, agendas, and support guidance
• Support setup and configuration of virtual platforms (e.g., Zoom or Microsoft Teams), including basic settings, roles, and recordings
• Assist with live event production by monitoring chat, Q&A, polls, and participant engagement
• Help manage breakout rooms, including assignments, timekeeping, and transitions back to the main session
• Provide real-time technical support to participants and presenters, escalating issues as needed
• Observe and learn virtual facilitation and engagement best practices
• Assist with post-event tasks such as organizing recordings, attendance lists, polls/Q&A exports, and follow-up emails
• Contribute to documentation of lessons learned and updates to templates or playbooks

Position Requirements:
Education:
(Degree, area(s) of study)    Currently pursuing or recently completed a bachelor’s degree in communications, Marketing, Event Management, Instructional Design/Learning, Public Health, or a related field

Relevant Knowledge: 

•  Strong organizational skills and attention to detail
• Clear written and verbal communication skills
• Comfort learning new technology and following technical instructions
• Ability to stay calm, professional, and helpful in live virtual environments
• Interested in virtual events, online learning, or government meetings
• Ability to work collaboratively with a remote team

Years of Experience:

•     No prior professional event production experience required
•     Experience with virtual meetings, webinars, student organizations, or campus events is a plus

Software Proficiency:

•    Familiarity with Zoom and/or Microsoft Teams preferred
•    General comfort using email, Microsoft Office (Word, Outlook, PowerPoint). And similar tools

Availability:

•     Ability to work a consistent schedule during business hours
•     Flexibility to support occasional early morning, evening, or extended sessions based on event needs