| Job Title | Senior Event Manager |
Project Description
(if applicable) | It’s an exciting time to be joining a rapidly growing small business! Rainmakers is looking to expand capabilities in the government healthcare space to support an expanding portfolio of federal healthcare clients. We are seeking a dynamic Event Manager to assist with client projects.
We are expanding our conference and event management team to support a variety of high-profile projects. If you are passionate about organizing and executing both virtual and in-person events, we encourage you to apply.
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| Key Responsibilities | - Event Planning & Coordination: Lead and support all pre-, during, and post-event activities for virtual and in-person conferences, ranging from small meetings to large-scale events with thousands of attendees.
- Venue & Vendor Management: Identify and evaluate event venues (government facilities and off-site locations), conduct site visits, negotiate contracts, manage hotel bookings, reconcile invoices, and ensure payments are processed.
- Virtual Platform Management: Administer virtual meeting platforms, provide platform demos, and train clients and staff as needed.
- Registration & Logistics: Develop conference registration websites, track registration numbers, and manage both online and on-site attendee registrations. Coordinate travel and accommodations for speakers, VIPs, and select attendees.
- Technology & AV Support: Assess and coordinate audiovisual and IT support to meet event needs.
- Branding & Materials: Ensure consistent event branding across virtual platforms and in-person materials. Develop meeting materials, including agendas, registration content, name badges, signage, and attendee manuals.
- Social Media & Content Creation: Help implement social media strategies for events and manage video production.
- On-Site Event Management: Oversee on-site coordination, including registration desk management, liaising with attendees, coordinating with venue staff, and assisting with local transportation.
- Special Accommodations: Coordinate services such as transcription, sign language, closed captioning, and ensure all materials are 508 compliant.
- Post-Event Reporting: Develop and analyze post-event surveys and contribute to after-action summaries and post-event reports.
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| Important Tasks | - Event Planning and Coordination: Plan, coordinate, and execute events related to the Physician Compare Website, including conferences, webinars, and public outreach activities. Ensure all events are aligned with project goals and CMS guidelines.
- Stakeholder Engagement: Engage and coordinate with internal and external stakeholders, including CMS components, contractors, healthcare providers, and public participants. Ensure effective communication and collaboration across all parties.
- Logistics Management: Manage all logistical aspects of events, including venue selection, scheduling, travel arrangements, and on-site coordination. Ensure all events are executed smoothly and within budget.
- Communication Materials: Develop and distribute event-related communication materials, including invitations, agendas, promotional materials, and follow-up correspondence. Ensure all materials comply with CMS standards and the Plain Writing Act of 2010.
- Reporting and Evaluation: Collect and analyze feedback from event participants, prepare detailed event reports, and provide recommendations for future improvements. Ensure all events are documented and evaluated to meet project objectives and ensure stakeholder satisfaction.
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Position Requirements |
Education
(Degree, area(s) of study) | Bachelor’s Degree in Event Management, Public Relations, Communication, or a related field.
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Relevant Knowledge
| - Knowledge and experience in event planning and coordination.
- Proficiency in using event management software and tools.
- Ability to express ideas and convey information quickly and effectively in a verbal and written manner.
- Ability to handle multiple projects simultaneously and meet tight deadlines.
- Ability to function independently with minimal supervision, yet able to work effectively in a team environment.
- Must be detail-oriented and self-directed, able to maintain confidentiality of information, work well with individuals at all levels, and be flexible in work assignments.
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| Years of Experience | - 5-8 years of experience in federal government event planning and execution.
- 5-8 years of experience with a federal government contractor or consulting firm.
- 5-8 years of experience managing both virtual and in-person events.
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| Special Skills | - Excellent time management and organizational skills with attention to detail.
- Strong interpersonal, customer service, and communication skills (verbal and written).
- Ability to work in a fast-paced environment and manage multiple priorities simultaneously.
- Demonstrated ability to solve problems and manage crises calmly and professionally.
- Self-motivated, innovative, and able to work independently.
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| Software Proficiency | - Expertise in Microsoft Office (Excel, Word, PowerPoint). Familiarity with event management software is a plus.
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| Certifications | Certified Government Meeting Professional CGMP) Preferred |
